02.21.17 Formal Meeting

AGENDA
FORMAL MEETING OF CITY COUNCIL                              

Council Chambers, City Hall
and via teleconference, if necessary
February 21, 2017
6:00 p.m. CST

  1. Call to Order.
    1. Invocation – Councilmember Sislow
    2. Pledge of Allegiance – Councilmember Rech
    3. Roll Call
    4. Confirm or adjust agenda order
  2. Presentation Agenda.
    1. Announcements:
      1. The next regularly scheduled Council Meeting will be held at 6:00 p.m. CST on March 7, 2017 in Council Chambers located at 5000 Diamondhead Circle.
      2. City Hall will be closed for Mardi Gras on Tuesday, February 28, 2017.
      3. Qualifying deadline for the 2017 Municipal Election is 5:00 p.m. on March 3rd.
      4. Grant brochure digital/rendering update.
      5. Andy Phelan of Pickering Engineering – Diamondhead Drainage East Project.
      6. Courtney Thomas, Hancock County Library System Director.
    2. City Manager’s Report
    3. Public Comments on Agenda Items.  (Limit of 3 minutes each)
  3. Policy Agenda.
    1. Approval of Minutes:
      1. February 7, 2017
    2. Consent Agenda:
      1. 2017-114:  Motion to approve monthly officer stipend in the amount of $250.00 for Lynn Jones, Investigator, beginning February 2017.
      2. 2017-116:  Motion to approve Payment 4 in the amount of $1,934.50 to MS Engineering and Development for professional services in relation to East Aloha Drive Extension project.
      3. 2017-117:  Motion to approve Payment 2 in the amount of $4,050.00 to MS Engineering and Development for professional services in relation to East Aloha Turning Lane project.
      4. 2017-118:  Motion to approve Payment 1 in the amount of $1,687.50 to MS Engineering and Development for professional services in relation to the City Hall Exercise Trail project.
      5. 2017-120:  Motion to approve the Municipal Executive Committee Agreement between the Diamondhead Republican Executive Committee and Diamondhead Municipal Election Commission and Municipal Clerk for the 2017 Primary Election.
      6. 2017-121:  Motion to authorize payment in the amount of $4,432.06 to One Beacon Insurance Group for liability deductible.
      7. 2017-122:  Motion to authorize the termination of an existing contract with 15 months remaining and enter into a 60-month contract in the amount of $187.21 monthly for the replacement of the administration copy machine all through South Mississippi Business Machines.
      8. 2017-123:  Motion to ratify payment to Twin L. Construction in the correct amount of $34,329.60 (Claim #15307 on the February 7, 2017) resulting from typographical error.
    3. Resolutions:
      1. 2017-115: Motion to adopt Resolution 2017-008 thereby abandoning a drainage/utility easement along the common property line between lots 17 and 17 Diamondhead Subdivision Phase 1, Unit 8, Block 2 and Subdivision Phase 1, Unit 7, Block 10 (Murphy).
    4. Action Agenda:
      1. 2017-111: Motion to reject sealed bids received for Diamondhead Drive East Drainage Project and approve to re-advertise for the project.
      2. 2017-112 Motion for discussion/possible action with regard to attaching backup documentation to the minutes posted on the City’s website.
      3. 2017-113:  Motion to create the positions of Court Clerk and Finance Clerk and further to approve Budget Amendment 2017-280-5, 2017-110-1 and 2017-140-1 related to funding for the positions.
  4. Routine Agenda.
    1. Motion to approve the Docket of Claims(Claims– DKT153312– DKT153347).
    2. Motion to accept the January 2017 Financials.
    3. Motion to approve February 15, 2017 Payroll Payables, including benefits and taxes in the amount of $52,778.47.
    4. Motion incorporate the documents into the Official Minutes:
      1. MDMR correspondence dated February 15, 2017 Notice of Tidelands Grant Award FY17 (Montjoy Creek Improvements)
  1. Public Comments on Non-Agenda Items. (Limit of 3 minutes each)
  2. Adjourn/Recess.